Give Your Business the HR Health Check It Deserves
World Health Day, April 7th this year, is a day that brings awareness to health and wellness across all sectors including fitness, mental health, health insurance, and medical workers. The theme for this year’s World Health Day is the importance of nurses and midwives, an important recognition, especially during the COVID-19 pandemic.
Health can be applied to many different aspects of life, including the health of your business. This week is a great reminder to check up on your HR health to ensure you are in compliance with the latest laws and regulations.
While learning about laws that may affect your business is a great start, HR health can be complex which is why we want to provide you with as many resources as possible. Our HR Toolbox is organized into various events your business may experience and provide you with guidance based on each scenario. If your company has changed in size, now has employees in multiple states or you are not sure which employment laws apply to you, contact us for more information and we can assist with ensuring you are in compliance with the complex employment laws in California and other states in which you may have employees.
Looking for a full assessment of your policies and practices? We provide a valuable service to clients with our HR Review – Gap Analysis. This complete HR gap audit provides details on what you need to be compliant and lower your risk of getting into legal hot water. The audit will also provide you with recommendations on best practices to increase your organization’s effectiveness along with encouragement in continuing with your current compliant practices!
Contact us now to get started on your own HR Review – Gap Analysis to give you the peace of mind you need and to help your business grow and be successful!
Laws That May Affect Your Business
- California Family Rights Act (CFRA) now applies to companies with 5 or more employees. Employees must be provided with 12 weeks of unpaid job-protected leave per year. Even if your company was already covered under CFRA, there are changes to the law which you need to know. In addition, the company is required to notify its employees about their rights under CFRA.
- Pregnancy Disability Leave (PDL) applies to companies with 5 or more employees and has different requirements than CFRA. It can be confusing to coordinate PDL and CFRA and ensure all the documentation and leave requirements are met.
- Harassment Prevention Training is required for both employees and supervisors when the company has 5 or more employees. This training is required within 6 months of a new hire starting or promotion to management of an existing employee. It must be conducted every 2 years.
- Companies with 15 or more employees must comply with the Americans with Disability Act by providing reasonable accommodations to employees who may need them to perform the essential functions of their jobs. The company is also required to engage in an interactive dialogue with an employee who requests an accommodation to determine if it can be reasonably provided.
- Companies with 25 or more employees may be required to grant employees time away from work to participate in Alcohol or Drug Treatment and Rehabilitation. This can be a complex issue when it involves employees who have otherwise violated the company’s Drug and Alcohol Policy. Employers often need objective assistance with how to apply the requirements of the alcohol/drug treatment policy.
Additional Unusual but Required Leaves Based On Employee Size
- Paid Organ and Bone Marrow Leave – applies to companies with 15 or more employees
- Civil Air Patrol Leave – applies to companies with 16 or more employees
- Crime or Victim Abuse Leave for Medical Treatment – applies to companies with 25 or more employees
- Military Spouse Leave – applies to companies with 25 or more employees
- School and Child Care Activities Leave – applies to companies with 25 or more employees working at one location
About the Author
Traci Hagan, MHRM
Traci is an HR Consultant who has been with SDHRC for over 5 years but has over 35 years of experience in employee relations, conflict resolution benefits administration, training and development, workers’ comp, and staffing. Traci’s experiences encompass multi-organizational and cross-cultural issues which allow her to expertly charter the waters of complex problems and where she thrives by discovering and providing solutions for smoother sailing.